ADMIN VOLUNTEER

VACANT

Job Description:

We are looking for an excellent admin assistant who will help us with varied admin and clerical tasks within our foundation. Duties of the Administrative Assistant include providing support to our team members and the board. Assisting in daily office needs and managing our foundation’s general administrative activities. Administrative Assistant responsibilities include tracking team member's log sheet, arranging and participating in interviews, providing meeting minutes and preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within the nonprofit sector, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. You do not need to work full time, a couple of  hours a week will be appreciated.

• Answer and direct phone calls

• Organize and schedule appointments

• Plan meetings and take detailed minutes

• Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Maintain contact lists

• Submit and reconcile expense reports

• Provide general support to visitors if needed

• Liaise with the director and team members for specific assignments.

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Skills:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant is desired but not required

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

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• We require two letters of recommendation sent directly by referees (one of which must be from an academic) to our email address hello@uidnl.org

• You will be provided with a template to request such letters.

All successful applicants will be required to commit  a minimum of 6 hours per week to volunteer.  Minimum period for volunteering is 6 months. Start date for this position is immediate. On occasion we can accept applicants who have lesser months to volunteer.

PROJECT TEAM MEMBER VOLUNTEER

VACANT

Job Description:

The Project team member is responsible for assisting with the direction, coordination, implementation, execution, control and completion of projects; while remaining aligned with strategy, commitments and goals of the organization. As our project management volunteer, you will contribute to us achieving our goals as a foundation. You will be directly supervised by our project manager or board chairperson.

Responsibilities

• Assist with planning and implementation projects

• Assisting with defining project scope, goals and deliverables

• Assisting with defining tasks and required resources

• Work with team members to raise funds for projects

• Assist with tracking project resources

• Assisting with Creation of schedule and project timeline

• Assist with tracking deliverables

• Support and project teams

• Work on quality assurance of each project

•  Assist project manager with managing Issues and Risk

• Monitoring and reporting on project progress to project manager

• Assist project teams if needed, during preparation of project reports on progress as well as problems and solutions. These reports will be submitted to the project manager

• Inform project manager on the need for change when necessary to meet project outputs

• Assist project manager with evaluation and assessment results of projects

• Quality and satisfaction

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Skills:

• Critical thinking and problem solving

• Excellent decision-making and leadership capabilities

• Contract negotiation

• Conflict resolution experience

• Adaptability

• Able to tolerate stress

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• We require two letters of recommendation sent directly by referees (one of which must be from an academic) to our email address hello@uidnl.org

• You will be provided with a template to request such letters.

All successful applicants will be required to commit  a minimum of 6 hours per week to volunteer.  Minimum period for volunteering is 6 months. Start date for this position is immediate. On occasion we can accept applicants who have lesser months to volunteer.

FUNDRAISING VOLUNTEER

VACANT

Job Description:

This is an important role, that will enable Unity in Diversity to attract financial support and donations from individuals, groups, the national government and international bodies. Unity in Diversity aids refugees and asylum seekers for sustainable integration in the host communities. We are now searching for committed individuals with previous fundraising experience or who would like to gain such experience, to help support our team in planning of fundraising activities or other ways to raising funds for our cause. As our fundraising volunteer, you will be supervised directly by the project manager and overall by the director.

Fundraising Volunteer's duties:

• To help promote and source support for our the foundation’s projects

• To help promote the sponsorship packages by sourcing suitable organisations, making contact with the appropriate people and securing financial and in-kind support

• To source organisations and contacts to provide auction and raffle prizes

• Communicating the importance of UID’s work and our fundraising activities and the benefits to sponsors and supporters in being involved with these events

• Helping promote our fundraising pages or need through our social media channels and Facebook advertising

• Assisting with general event planning, administration

Skills:

 · An interest and commitment to humanitarian causes, especially with regards to refugees, education and empowerment

· Good interpersonal skills, you will be friendly, professional and have a persuasive manner

 · Excellent written and verbal skills in English. Knowledge or Dutch language is desirable but not essential.

· Self-motivated

 · Strategic and thorough in recording details

· Excellent organisational and administrative skills

 · Experience of managing simple databases in Excel

· Excellent attention to detail

· Previous experience of working or volunteering in the not-for-profit sector (voluntary or paid), is desirable but not essential

· Previous experience in fundraising/event management is desirable but not essential

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• We require two letters of recommendation sent directly by referees (one of which must be from an academic) to our email address hello@uidnl.org

• You will be provided with a template to request such letters.

All successful applicants will be required to commit  a minimum of 6 hours per week to volunteer.  Minimum period for volunteering is 6 months. Start date for this position is immediate. On occasion we can accept applicants who have lesser months to volunteer.

COMMUNICATIONS VOLUNTEER

VACANT

Job Description:

We are looking for social media and web-savvy volunteers to join our Communication Team. The communications volunteer will assist Project Manager with UID’s communications, promotion, branding or marketing. This position will help to gain hands-on experience and training in many aspects of marketing and development, while also gaining a good understanding of a small nonprofit organization.

Volunteer's responsibilities will include:

• Assisting Project Manager with overall external and internal communications.

• Assisting with the implementation of the Strategic Development plan for communications, including newsletters (internal, external), and other related to social media tasks in general.

• Participating in the branding of specific projects, fully supporting the PR strategy  of the foundations and executing it in different phases.

• Creating and curating engaging content.

• Maintaining and updating UID social media sites. This can be done with other social media volunteers.

• Assisting in liaising with volunteer coordinators and project management team to create relevant media content for each project (promoting events).

• Assisting with certain press opportunities – press releases, sponsorship opportunities, advertisements, and promotional materials etc.

• Assisting staff with tracking, formatting and archiving reviews and other media on socio-cultural integration, alongside research team.

• Assisting with mailings to our audience and other contacts.

• Attending the monthly meetings to report and provide input from the Social Media POV for overall marketing efforts for UID’s project and UID in general for the year.

Regular commitments/meetings:

• UID’ projects, events and community outreaches.

• Regular Committee or project meetings.  

• Attend the monthly meetings to report and provide input from the Social Media POV for overall marketing efforts for UID’s project and UID in general for the year.

Skills:

• You are energetic, inventive and hard working with ideas about creative ways to engage audiences in achieving the organization’s mission.

• Excellent verbal and written communication skills in English, the knowledge of Dutch is an advantage.

• Knowledge and experience with social media platforms.

• A commitment to professional ethics and abilities to handle sensitive and confidential information.

• Ability to work independently and in a team of multicultural individuals.

• Affinity with Graphic design platforms and  Website content management system is a plus.

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• We require two letters of recommendation sent directly by referees (one of which must be from an academic) to our email address hello@uidnl.org

• You will be provided with a template to request such letters.

All successful applicants will be required to commit  a minimum of 6 hours per week to volunteer.  Minimum period for volunteering is 6 months. Start date for this position is immediate. On occasion we can accept applicants who have lesser months to volunteer.ate.